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The NEC aims to always provide a safe and secure environment – and with so many people involved in every exhibition, that means we’ve had to establish a few rules. It’s essential that we all stick to them, so that everyone enjoys a safe and enjoyable experience. Thank you for your co-operation.
It’s always easier on site if you have planned ahead and completed all of the necessary paperwork and received approval, when and if required.
Doing this in advance means that you can concentrate on the smooth build and breakdown of your stand, and focus on the event. Please take a look at the Items of Special Risk form and your Exhibitor Manual as this will highlight any areas that are deemed as higher risk, and what steps you need to take.
To ensure your time at the NEC is as safe as possible and that you comply, please refer to the eGuide and/or our NEC Rules & Regulations for guidance and advice.
If there’s anything else you’d like to know please contact your Organiser (or client) who should be able to answer any specific questions you may have.
You must provide a Risk Assessment and separate Fire Risk Assessment detailing all your activities during build, open and breakdown to your organiser/client - as you maybe requested to show this documentation on site.
This assessment may also be required by the NEC in advance of your arrival on site, dependent on the activities taking place on your stand.
For help on completing the Risk Assessment documents, please download the AEV eGuide.
Here are our venue Tier 1 Risk Assessment and also our individual Hall Fire Arrangement Documents for your reference.
People need to be able to move freely and safely around your exhibition. For that to happen all of the aisles and gangways around your stand should be kept clear during the build, open period and breakdown of the show.
Some of the aisles are also emergency routes in case we have to bring an emergency vehicle into the hall, or evacuate it. So it really is important that these gangways are free of obstructions – including materials and products and are not used for storage. Plans showing emergency gangways can be found at the vehicle entry doors and organisers office.
To help with this through the build period, please think about your delivery schedule and ensure that product is not delivered to your stand before you are ready to receive it.
Find information on access and parking, hearing assistance, mobility equipment hire, changing places unit, first aid and all other facilities the NEC can provide for exhibitors with disabilities. Please not that some services are only available during the open period of the event.
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